Project Coordinator, All Children Thrive – California 

Public Health Advocates has an immediate opening for a project coordinator/executive assistant to support our two-year All Children Thrive – California (ACT-CA) equity-focused, community-driven initiative to expand the role of cities and counties in preventing childhood trauma, countering its effects, and fostering individual, family, and community healing and resilience.

The ACT-CA Coordinator will manage executive and project calendars, coordinate virtual events, track and facilitate sub-contracts, and provide administrative support to ACT-CA staff and Equity Advisory Group.  The ideal candidate is detail-oriented, has strong experience managing executive calendars, experienced at planning events and meetings, works well independently, comfortable with technology, and an excellent problem-solver.

The project coordinator / executive assistant will need to function well in a fast-moving project, solve problems independently and be flexible and adaptable to change.  With the current environment of COVID-19 restrictions, teamwork and creative problem solving are more important now more than ever.  We recognize that although there are restrictions that have impacted our work, we are committed to working together to get the job done.  The ideal candidate for this position is solution-focused, persistent, and willing to try multiple approaches to move work forward.

The executive assistant responsibilities of this position require consistent, clear and diplomatic communication.  Accuracy, attention to detail and planning ahead is especially important as this position supports the productivity of the entire team.

Key Responsibilities:

• Heavy scheduling support for all ACT-CA team meetings and team members who conduct business with city leadership, community members, and partners.
• Send communication materials and represent the ACT-CA project to interested community members
• Maintain a master contact list for ACT, receive and organize Technical Assistance (TA) contacts.  Ensure the list is accurate and relevant contact information is updated
• Take meeting minutes and track action items for ACT-CA strategy meetings, coalition meetings and learning community meetings.
• Travel planning support for ACT-CA team members (finding budget eligible lodging and transportation)
• Coordinate the creation and submission of expense reports and quarterly reports by tracking, compiling and distributing documents to staff and partners
• Compiling evaluation documents
• Assembling documents and presentation materials for ACT-CA
• Coordinate sub-contracts and small grants to a group of ACT-CA cities.  Interface with non-profits, institutions, and local city governments to manage and track grants and contracts.
• Serve as the point of contact for Equity Advisory  Group (EAG) members.  Manage each of the EAG member’s contracts with the project.  Plan, coordinate, and run logistics for quarterly EAG meetings.
• Provide admin support, scheduling, and coordination for virtual Learning Community meetings that include 15-30 local coalitions across the state.

Qualifications:

• Strong experience in administrative support, event planning, executive assistant or coordination role.  2 years preferred, 1 year required.
• Proven proficiency in Google docs, Zoom meetings platform, Adobe, Microsoft Outlook email and calendar functions
• Availability to travel to team meetings throughout the state

Position Details:

• This is a full-time non-exempt position in Sacramento, California
• Pay range: $15.31 – $22.96 per hour (commensurate with relevant experience)
• Eligible for full health benefits available to spouses, domestic partners and dependents
• Application period closes September 25, 2020
• Position is primarily telework
• Position available immediately

Additional Considerations:

• Experience in local policy work, working for an elected official or in a social service or mental health setting.
• Experience as a scheduler for an executive or high-level leader
• Spanish language proficiency

Submit cover letter, resume, 3 references and writing sample by email to: Sergio Zepeda, Director of Administration: SZ@PHAdvocates.org. Final candidates will be required to pass a Microsoft Suite proficiency exam.

Program Specialist, California TRANScends

Public Health Advocates brings a public health lens to today’s most pressing problems, helping Public Health Advocates brings a public health lens to today’s most pressing problems, helping communities to pass laws, reform systems, and establish norms that foster justice, equity, and health. We are a diverse team of creative, strategic, tenacious people committed to tackling the unjust systems that continue to leave far too many Californians behind. We are recruiting for a dynamic community outreach professional to support our California TRANScends statewide transgender health equity initiative.

California TRANScends is a statewide initiative that is working to promote the health and wellness of transgender people throughout the state of California, with a focus on transgender communities of color. The goal of the initiative is to strengthen statewide and national coalitions to work collaboratively to provide a rapid response to combat human rights abuses, health disparities, intolerance, scarcity, and societal oppression that target and disproportionately impact the transgender community. We are developing a strong network of statewide California-based transgender-led groups to formulate statewide policy agendas to promote health equity for transgender Californians.

RESPONSIBILITIES

• Community Organizing: Educate constituents, organizations, and community leaders at events, meetings, and other forums and recruit them to be part of PHAdvocates California TRANScends statewide coalition
• Coalition Building: Gather commitments from constituents, organizations, and community leaders to support California TRANScends intuitive efforts.
• Communications: Support project social media communication
• Policy Research: Gather relevant data and contextual information to develop policies to benefit and protect transgender people throughout the state and review and refine proposed policies to ensure the needs of transgender people are included
• Policy Advocacy: Meet and coordinate with elected officials throughout the state
• Networking and Public Speaking: Attend and present at conferences
• Arrange and Coordinate Project Events: Serve as the point of contact for meetings and convenings (e.g. coordinate attendee schedules, procure meeting materials, develop agendas, record meeting minutes)
• Track and Report Project Deliverables: Track all outreach activities by maintaining campaign contact lists and archiving policy documents, support letters/cards, presentations, toolkits, etc.
• Program Support: other program duties as assigned

 QUALIFICATIONS

• 3+ years of policy systems and environmental change work, and community organizing
• Ability to travel throughout the state and country
• Organized and detail-oriented
• Strong interpersonal, verbal and written communication skills
• Working knowledge of Microsoft Office Suite, online databases & uploading web content
• Social media management and media creation skills
• Creativity and problem solving

POSITION DETAILS

• Full-time position non-exempt position
• $20-25 per hour, depending on relevant experience
• Position available immediately
• Statewide in California – preferably Sacramento area
• Position open until filled

Submit cover letter, resume, and writing sample electronically to: Sergio Zepeda, Director of Administration: SZ@PHAdvocates.org.

Healthy Eating, Active Living (HEAL-CA), Project Coordinator

Public Health Advocates has an immediate opening for a project coordinator position to support our California Healthy Eating, Active Living (HEAL-CA) Cities Campaign, a statewide initiative to expand the role of cities and counties in preventing diabetes and obesity by adopting policies that address access to physical activity and healthy food.

The HEAL-CA Project Coordinator will coordinate events, track and facilitate sub-contracts and provide administrative support to HEAL-CA staff and partner agencies. The ideal candidate is detail oriented, experienced at planning events and meetings, works well independently, comfortable with technology and an excellent problem-solver.

Key Responsibilities:

• Scheduling support for all HEAL-CA team meetings and team members who conduct business with city leadership, community members and partners.
• Send communication materials and represent the HEAL-CA project to interested community members
• Maintain a master contact list for HEAL projects, receive and organize Technical Assistance (TA) requests. Ensure the list is accurate, relevant contact information is updated
• Take meeting minutes and track action items for HEAL-CA strategy meetings and public engagement meetings
• Travel planning support for HEAL-CA team members (finding budget eligible lodging, and transportation)
• Coordinate the creation and submission of expense reports and quarterly reports by tracking, compiling and distributing documents to staff and partners
• Compiling evaluation documents
• Assembling documents and presentation materials for HEAL-CA
• Interface with nonprofits, institutions and local city governments to manage and track grants and subcontracts.
• Serve as the point of contact for stakeholders of our Park Bond Equity Project.
• Plan, coordinate and run logistics for monthly project meetings.
• Provide admin support, scheduling and coordination for virtual Learning Community meetings that include local coalitions across the state.
• Participate in assigned scheduled agency meetings, in-service trainings, conferences and other trainings as determined by the supervisor.
• Observance of assigned working hours and program appointments by demonstrating promptness and thorough preparation.

Qualifications:

• Demonstrate effective written and oral communication skills.
• Proficient in Google docs, Microsoft Outlook email and calendar functions
• Availability to travel to team meetings throughout the state
• Availability to work evenings and weekends

Position Details:

• This is a part-time, non-exempt position in California’s Central Valley region
• Pay range: $15.31-$17.00 per hour (commensurate with relevant experience)
• Eligible for full health benefits available to spouses, domestic partners and dependents
• Application period closes August 10, 2020
• Position is primarily telework
• Position available immediately (anticipated start date August 15, 2020)

Additional Considerations:

• Volunteer and/or internship experience with community organizing, local policy advocacy, active transportation, parks and/or healthy food-related nonprofit organizations or government agencies
• Spanish language proficiency

Submit cover letter, resume, 3 references, and writing sample by email to: Sergio Zepeda, Director of Administration: SZ@PHAdvocates.org.

Public Health Advocates provides equal employment opportunities to all applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability or genetics.