Public Health Advocates brings a public health lens to today’s most pressing problems, helping communities to pass laws, reform systems, and establish norms that foster justice, equity, and health. We are a diverse team of creative, strategic, tenacious people committed to tackling the unjust systems that continue to leave far too many Californians behind.
Public Health Advocates has an immediate opening for a project specialist/executive assistant to support our five-year All Children Thrive – California (ACT-CA) equity-focused, community-driven initiative to expand the role of cities and counties in preventing childhood trauma, countering its effects, and fostering individual, family, and community healing and resilience.
The ACT-CA Specialist will serve in an executive assistant role in support of the ACT-CA Program Director. This position is responsible for managing ACT-CA’s project management software (Asana), coordinating events (virtual and in-person), tracking, and facilitating sub-contracts, managing executive calendars, and providing administrative support to ACT-CA staff and Equity Advisory Group. The ideal candidate is detail-oriented, has strong experience using project management database, experienced at planning events and meetings, adept at scheduling multiple calendars, works well independently, comfortable with technology, and an excellent problem-solver.
The Specialist/executive assistant will need to function well in a fast-moving project, solve problems independently and be flexible and adaptable to change. With the current environment of COVID-19 restrictions, teamwork and creative problem solving are important now more than ever. We recognize that although there are restrictions that have impacted our work, we are committed to working together to get the job done. The ideal candidate for this position is solution-focused, persistent, and willing to try multiple approaches to move work forward.
The executive assistant responsibilities of this position require consistent, clear, and diplomatic communication. Accuracy, attention to detail and planning ahead is especially important as this position supports the productivity of the entire team.
Submit cover letter, resume, 3 references and writing sample by email to: Sergio Zepeda, Director of Human Resources: SZ@PHAdvocates.org.
Final candidates will be required to pass a Microsoft Suite proficiency exam.
Public Health Advocates provides equal employment opportunities to all applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or genetics.